GST E-way Bill

E-Way bill in Tally.ERP 9

Generate e-Way bill Instantly Using TallyPrime

Posted on by Tally Academy

Electronic waybill, popularly known as an e-Way bill is a document that needs to be generated for consignment involving the movement of goods beyond the notified value. Most states have a threshold value of 50,000 and a higher threshold value in a few states.

e-Way bill is not a new concept. It has been in place for a few years now and in fact, even before GST with different names. We all know it is a process that requires the supplier/transporter to generate an e-way bill from the portal before transporting or shipping the goods. Once the e-way bill is generated, a unique number is generated for a specific consignment along with an e-way bill document and the supplier can choose to capture it on the invoice.

Today, most businesses generate e-way bills by mentioning the invoice details on the portal either using offline tools (JSON) or direct entry on the portal. While it is a mandatory need, but the effort and time that goes into generating the e-way bills, make the entire process of invoicing to shipping a cumbersome one. Guess, this is a common difficulty that you must have already felt irrespective of how big or small is your business.

To alleviate the difficulty in the current way of generating the e-way bill and to make the entire process simple and seamless, the latest release of TallyPrime comes with an inbuilt connected e-way bill solution that generates e-way bill instantly.

Yes, you read it right! You just need to record an invoice and the e-way bill be generated automatically.

Using TallyPrime’s online connected e-way bill solution, you can instantly generate e-way bills. All you need to do is just record an invoice in your usual way, and TallyPrime will automatically generate an e-way bill and capture the e-way bill number on the invoice.

instant-e-way-bill-in-tallyprime

Tally being one of the recognised ISO certified GSP (GST Suvidha Provider), TallyPrime directly integrates with the e-way portal to seamlessly generate e-way bills for you. It is so simple that you will certainly feel that generating an e-way bill is just the same as invoicing.

Online connected e-way bill features in TallyPrime

Tally’s fully connected e-way bill solution is simple, seamless with zero manual work. Take a look at some of the key features of a connected e-way bill solution.

Generate e-way bill instantly.

Given the compliance need of e-way bills in the process of invoicing and shipment, you no longer need to look at invoicing and e-way bill generation separately. Using TallyPrime, you seamlessly generate an e-way bill online by just recording the invoice. TallyPrime’s full connected solution absorbs the complexity by directly sending the details in prescribed format to the portal and fetches e-way bill details automatically.

e-way bill generated in TallyPrime

Cancel, Extend and update e-way bill online

In some situations, the invoices for which e-way bill is already generated requires to be cancelled. It could be for various reasons such as data entry mistake/order cancelled etc. Also, in an exceptional circumstance like natural calamity, trans-shipment delay, accident, break-down etc. you may want to extend the validity of the e-way bill. No matter what situations you encounter, using TallyPrime, you can cancel, extend ad update e-way bills online without the need to manually perform these actions from the portal.

cancel and extend e-way bill in TallyPrime

Also, for some reason, if you have generated an e-way bill either manually or using any of the available modes (outside TallyPrime), you can auto-fetch such details and capture the e-way bill number on the invoice. Thus, keeping your books up to date.

Flexibility to generate EWB online along with e-Invoice or separately.

By design, the e-invoice system (IRP) integrates with GSTN and e-way bill system. As a result, one can generate an e-invoice along with e-way bill as well. Using TallyPrime’s connected e-way bill solution, you get even more flexibility to do so. You can choose to generate an e-way bill along with an e-invoice or can separately generate only e-way bill as it suits your need.

e-invoice and e-way bill in tallyPrime

Flexibility to generate e-way bill for a single invoice or in bulk from a report

TallyPrime’s connected e-way bill solution comes with the flexibility to generate e-way bill for a single invoice or in bulk. You can generate an e-way bill for a single invoice in the flow of recording the transaction or you can choose to generate e-way bills in bulk (for more than one invoice) from the report. Generating e-way bills, be it a single invoice or bulk is amazingly simpler and faster.

bulk e-way bill in TallyPrime

Enhanced e-way bill reports

TallyPrime’s connected e-way bill solution comes with exclusive reports for e-way bill giving you a complete view of the e-way bill transactions and their status. With the help of the report, you will stay on top of the e-way bill status (Pending/cancelled/generated) and perform various other actions such as cancel, extend, etc. as per your needs.

Supports other modes for e-way bill generation.

In case of exigency cases like unavailability of internet services on a system or due to any other reason, if you wish to use other modes of e-way bill generation such as using offline utility, a direct entry on the portal etc. TallyPrime fully supports these situations.  Not only it supports these circumstances, but also auto-fetches details and updates the e-way bill number on the invoice. Thus, keeping your books up to date.

Offline-mode-e-way-bill

What’s more? The online connected e-way bill solution of TallyPrime comes with an inbuilt alert system to prevent redundancy and ensure that the latest data is shared with the portal, especially in a multi-user environment. Furthermore, the renowned and trusted ‘Prevention, Detection and correction’ capability ensure that the transactions are validated and only the correct and complete details are sent for e-way generation. This way you can prevent errors and work error-free.

Recent Enhancements in E-way Bill

Posted on by Tally Academy

e-way-Bill_Blog-Banner

The e-way bill is one of the key areas crucial for the successful implementation and adaption of GST. Therefore, it is no surprise that the government and the GST Council strives to keep making corrections to the e-way bill experience to make it more seamless as the days go by. About a month back, certain enhancements in the e-way bill were made to help businesses and transporters generate the e-way bill with ease.
The enhancements are largely as follows:
• Auto-calculation of distance based on PIN Codes
• Knowing the distance between two PIN codes
• Blocking the generation of multiple e-way bills on one invoice / document
• Extension of e-way bill in case the consignment is in transit / movement
• Report on list of e-way bills about to expire

Auto-calculation of distance based on PIN codes

First, the e-way bill system has been enhanced with auto-calculation of distance between the source and destination, based on the PIN codes. The system will now calculate and display the estimated motorable distance between the supplier and recipient addresses.

Certain points to note here:

  • The user will still be allowed to enter the actual distance as per the movement of goods, but, it will be restricted to up to 10% more than the auto-calculated distance displayed. For e.g., if the system has displayed the distance between Place A and Place B, based on the PIN codes, as 50 KMs, then the user can enter the actual distance covered up to 55KMs (which is 50 KMs + 5 KMs (i.e. 10% of 50))
  • In case the PIN code of both source and destination are the same, the user will be allowed to enter the distance up to a maximum of 100 KMs
  • If the PIN Code entered is incorrect, the system would alert the user with the message “INVALID PIN CODE”. He can continue entering the distance, but such e-waybills will be flagged for review by the department

Knowing the distance between two PIN codes

Another alternative for the business or transporter to know the distance between source and destination is to follow the steps below:

  • Login to the e-way bill portal homepage – http://ewaybillgst.gov.in
  • Place the cursor on the “Search” tab to view the various options available and select “PIN to PIN Distance”
  • The “PIN to PIN Distance” screen will appear where the user needs to enter “Dispatch From” and “Ship To” PIN codes to show the approximate distance between the two locations
  • The system will show the approximate distance. The calculation of the distance is based on data from various electronic sources, and employs various attributes, such as – road class, direction of travel, average speed, traffic data etc. These attributes are picked up from traffic that is on National highways, state highways, expressways, district highways as well as main roads inside the cities. A proprietary logic is then used for approximating the distance between two postal PIN codes.

Blocking the generation of multiple e-way bills on one Invoice / Document

Based on the representation received from various stakeholders, the government has decided not to permit generation of multiple e-way bills based on one invoice, by any party, be it consignor, consignee or transporter. Which means, if the e-way bill is generated once with a particular invoice number, then none of the parties can generate the e-way bill with the same invoice number. Even if someone tries to generate another e-way bill using the same document number, the system will not allow the same and display an error message. In short, “One Invoice, One E-way bill” policy will be followed.

Extension of e-way bill in case the consignment is in Transit / Movement

Many transporters had proposed to incorporate the provision to extend the e-way bill, when the goods are in transit / movement. To do so, they need to follow the steps below:

  • Login to the e-way bill portal homepage – http://ewaybillgst.gov.in
  • Navigate to “E-way Bill Module” > “Extend Validity” > Enter the e-way bill number to fill the extension validity form
  • Choose “Yes” for extension for e-way bill, upon which transportation details will appear in Part B of the form
  • Select the position of the consignment as “In Transit” / “In Movement”
    • On selection of “In Movement” the system will prompt the user to select the “Mode” and “Vehicle Details”
    • On selection of “In Transit”, the user needs to select the “Transit Type” i.e. “On Road”, “Warehouse” or “Others” – followed by the address of the transit place
  • In both the scenarios above, the destination PIN will be considered from the Part A of the e-way bill for calculation of the distance for movement and validity date.

Report on list of e-way bills about to expire

Businesses or transporters can now view the list of e-way bills about to expire in a period of 4 days, and thus keep track of expiry dates for each of the consignments generated. For doing this, the user needs to follow the steps below:

User can login to the e-Way Bill portal (https://ewaybillgst.gov.in/) and navigate through the menu as illustrated below to reach the list (Figure-11).

  • Login to the e-way bill portal homepage – http://ewaybillgst.gov.in
  • Navigate to “Reports” > “My EWB Reports” > “EWB about to Expire”
  • The report will be populated. The user can utilize the report to analyse the data and ensure that that the goods reach the destination within validity time

Watch this space for more such updates on the e-way bill.

5 E way Bill Changes from 16th November 2018

Posted on by Tally Academy

On the 12th of November 2018, certain enhancements to the e-way bill process were proposed by the National Informatics Centre. These changes, which seek to improve the e-way bill experience for businesses and transporters alike, are to go live from 16th November, 2018. Let’s go through these 5 e way bill changes one by one, to understand how they will impact you and your business:

Checking for duplicate e-way bills based on same invoice number

Earlier, the e-way bill system was not equipped to check for duplicates based on the invoice number. Thus, if multiple e-way bills were generated against the same invoice number, either by intention or accident, the system was allowing that to happen, resulting in problems. But as per the e way bill changes from 16th November 2018, the system will not allow the consignor or the supplier to generate duplicate e-way bills. The system will check for duplicates based on the consignor’s GSTIN, document type and document number. Thus, if one e-way bill has already been generated against one invoice, no additional e-way bills against the same invoice will be allowed. The same will hold true for transporters and consignees as well – they too will not be allowed to raise e-way bills, if the e-way bill has already been generated by the consignor against a particular invoice. Not just that, if the transporter or consignee has generated one e-way bill against the consignor’s invoice, and any other party tries to generate the e-way bill, the system will immediately alert the user that one e-way bill is already present against that invoice.

Options for CKD, SKD and Lots

As per the latest e way bill changes, the options for “CKD” (Completely Knocked Down), “SKD” (Semi Knocked Down) and “Lots” for the “Supply Type” field will come in to play, which is particularly useful, whenever big consignments are broken down and moved in batches. The same also applies for export and import consignments, where a single consignment may be too big to be moved from supplier to recipient.

Handling Addresses for Export & Import Consignments

For export consignments:

  • “Bill To” party will be “URP” (Unregistered Person) or GSTIN of SEZ unit with “State” as “Other Country”
  • Shipping Address and PIN Code will be of the location (airport / shipping yard / border check post) from where the consignment is moving out from the country

For import consignments:

  • “Bill From” party will be “URP” (Unregistered Person) or GSTIN of SEZ unit with “State” as “Other Country”
  • Dispatching Address and PIN Code will be of the location (airport / shipping yard / border check post) from where the consignment is entering the country

Handling Bill to – Ship to Transactions

From 16th November 2018, the e-way bill portal will be fully equipped to handle “Bill To – Ship To” transactions. Such transactions are primarily of 4 types, depending upon the number of parties involved in the billing and movement of goods. The types are as follows:

  • Type 1 – Regular: This is a regular or normal transaction, where billing and movement of goods is happening directly between two parties – consignor and consignee.
  • Type 2 – Bill To – Ship To: In this type of transaction, three parties are involved. Billing takes places between consignor and consignee, but the goods move from consignor to the third party as per the request of the consignee.
  • Type 3 – Bill From – Dispatch From: In this type of transaction also, three parties are involved. Billing takes places between consignor and consignee, but the goods are moved by the consignor from the third party to the consignee.
  • Type 4 – Combination of both: This is the combination of Type 2 and Type 3 and involves a total of four parties. Billing takes places between consignor and consignee, but the goods are moved by the consignor from the third party to the fourth party, as per the consignee’s request.

E way Bill changes in Bulk Generation Tool

Amongst other e way bill changes, certain new columns have been added in the Bulk Generation Tool facility of the portal. More information on the same will be made available on 16th November 2018, and we promise to share the same with you in the next few days.

ITC on Goods in Transit

Posted on by Tally Academy

ITC-on-Goods-in-Transit-1

In a business world, it is quite natural to have a situation where the date of supply of goods by the supplier and the date of receipt of goods are in two different months. Let’s say, the supplier has billed and dispatched the goods on March, 2018 but you have received the goods on 3rd April, 2018. In general, this situation is known as goods in transit. In this article, we will understand all about ITC on goods in transit.

How to handle goods in transit in GST

While the reasons are many for good in transit situation but what makes the situation a little difficult is the treatment of GST on goods in transit.
You must be wondering WHY? How it is different compared to the situation of goods billed and received on two dates but belongs to same month?

To answer, we need to understand the conditions prescribed in GST Law to claim ITC.

The following are conditions which the registered businesses need to fulfil to claim ITC.

  • You should have the Tax Invoice/Debit or Credit Note issued by a registered person.
  • The goods/services should have been received.
  • You should have filed GST Returns for the related month
  • The tax charged has been paid to the government by the supplier, either in cash or through utilization of ITC

If you closely look at the first 2 conditions, it clearly states that you should have a tax invoice and more importantly the goods in question should have actually received by you. To be more clear on GST on goods in transit,  let us discuss this considering the example used above.

The supplier has billed and dispatched the goods on March, 2018 but you have received the goods on 3rd April, 2018

In the above case, you will become eligible to claim ITC only in the month of April 2018. This is because, only when the invoice and the goods are received, will you be allowed to claim ITC. This is the current provision to claim ITC on goods in transit under GST.

Proposed changes – ITC on goods in transit under GST

With the proposed simplified GST Returns, the provision to claim ITC on goods in transit is simplified. The new proposal allows ITC claim on the date of invoice even if goods are in transit if the following conditions are met:

  1. Your supplier uploads the tax invoice to GST portal (outward supplies annexure) by 10th of the subsequent month.
  2. You should receive such goods before 20th of the subsequent month.

Let us understand this change of ITC on goods in transit under GST with some examples.

Scenario-1

Date of Invoice Date of Invoice Upload by the Supplier Date of Receipt of Goods by the Recipient
30th April,2019 8th May,2019 15th May,2019

In the above case, you will be eligible to avail the ITC in the Month of April, 2019 to be filed by 20th May, 2019. This is because, the invoice is uploaded by the supplier before 10th May, 2018 and the goods are received before 20th May, 2019 which is before the due date to file returns for the month of April, 2018.

Scenario-2

Date of Invoice Date of Invoice Upload by the Supplier Date of Receipt of Goods by the Recipient
30th April,2019 8th May,2019 25th May,2019

In the above case, you will not be eligible to avail the ITC in the Month of April, 2019 to be filed by 20th May, 2019. This is because, the goods are not received before 20th May, 2019 which is the due date to file returns for the month of April, 2018. You will be eligible to claim the ITC in the month of May, 2019 to be filed by 20th June, 2019.

Scenario-3

Date of Invoice Date of Invoice Upload by the Supplier Date of Receipt of Goods by the Recipient
30th April,2019 15th May,2019 9th May,2019

In the above case, you will not be eligible to avail the ITC in the Month of April, 2019 to be filed by 20th May, 2019. This is because, the invoice is uploaded by the supplier after the 10th of May, 2018. You will be eligible to claim the ITC in the month of May, 2019 to be filed by 20th June, 2019.

Conclusion

The simplification proposed on claiming ITC on goods in transit under GST will help the businesses in having an additional ITC claim on all those goods which are in transit but received before the due date of filing GST returns. It also helps in reducing the number of pending invoice compared to the existing provision of claiming ITC on goods in transit under GST.

Enabling option of single E-way Bill for multiple vehicles

Posted on by Tally Academy

e-way-bill-for-multiple-consignments

With Delhi going live with the e-way bill on 16th June, the entire country has now moved into the era of the e-way bill, both at inter-State as well as intra-State levels. With no major glitches having been reported across the country, the implementation can be called a success, with lakhs of businesses using the e-way bill portal to generate e-way bills day in and day out.

In the meanwhile, the government and the GST Council have been working to simplify the e-way bill experience for businesses. One of the problems that came to its notice was that there was no provision for a single e-way bill for multiple vehicles. Such a scenario is true especially in two cases:

  • The original consignment is a huge one and is transported initially from the origin to the point of trans-shipment via rail or via a big vehicle. But for transporting from the point of trans-shipment to the destination, a similar sized vehicle is not available
  • The original consignment is reasonably sized, but the destination is in a hilly area where a big vehicle, although present, cannot be used for delivery of that consignment

In both these cases, the consignment is being split into parts during the second leg of the trans-shipment and then transported to the destination across multiple smaller vehicles. This meant that businesses needed to generate multiple e-way bills for the same consignment, one for each vehicle that was being used for the shipment, which meant loss of time and energy.

In order to solve this problem, the portal has now provided a multi-vehicle option in the e-way bill, i.e. you can now have a single e-way bill for multiple consignments, being transported across multiple vehicles.

Let us understand how you can generate the same on the e-way bill portal.

How to generate a single e-way bill for multiple vehicles?

The following are the steps to be followed:

  • Generate the e-way bill with source and destination as per the document or the invoice
  • Complete the movement of the consignment from the origin to the point of trans-shipment
  • Navigate to the e-way bill portal, select the ‘Change to Multi-vehicle’ option, and update the particular e-way bill for multiple movement, wherein, you specify the total quantity of the consignment and also, the starting point and ending point of the route, where you have the requirement of single e-way bill for multiple vehicles
  • Update ‘Part-B’ of the e-way bill, with the vehicle number, quantity loaded etc., once the consignment has been split, and loaded on to the smaller vehicles
  • Initiate movement of the consignments

Let us see, how do we execute the steps to enable the provisions of single e-way bill for multiple consignments via multiple vehicles, on the e-way bill portal.

Enabling multi-vehicle option for an e-way bill

As discussed above, the first step is to select the ‘Change to Multi-vehicle’ option from the main menu of the e-way bill portal. On doing so, a screen will open where you need to punch in the e-way bill number, for which you want to enable the multiple vehicle option under e-way bill.

enabling-multi-vehicle-option-for-an-eway-bill

  • Enter E-way Bill No – Punch in the e-way bill number here, for which you want to enable the option of single e-way bill for multiple vehicles. On doing so, the EWB details will show up
  • Do you wish to move the goods in Multiple vehicles – Set as Yes. This will open up some fields under the Multiple Vehicle Movement Details section
  • Mode of Transport – Select Road / Rail / Air / Ship
  • From Place* – Specify the origin
  • To Place* – Specify the destination
  • Total Quantity* – Specify the total quantity of the original consignment
  • Unit* – Specify the unit of measurement for the quantity specified
  • Reason* – Specify the reason to go for multi-vehicle option
  • Remarks* – Any additional remarks

Following these steps will complete the generation of e-way bill for multiple conveyance via multi-vehicle for the specified e-way bill.

Updating multiple vehicle details

Once the option is enabled, you will need to update the e-way bill when multiple vehicle details, whenever any part of the consignment is ready to be moved. Once the first part of the consignment has been loaded onto the first vehicle, and ready to be moved, you can revisit the e-way bill portal and select the ‘Update Vehicle’ option, and feed in the e-way bill number. On doing so, a ‘Multiple Vehicle Updations’ screen will be opened.

update-vehicle-number

If you notice, the groups that are available for selection are in the format “From Place – To Place, Quantity Unit”, as per what you have specified for that e-way bill previously. In the example shown above, some goods whose total quantity is 1000 Tons is being transported from one place to another.

Once you select the group, Part-B of the e-way bill will open up for you to feed in the vehicle details:

vehicle-details

  • Mode of Transport – Select Road / Rail / Air / Ship
  • Vehicle No* – Specify the vehicle number in the correct format
  • Place of Change* – Specify the place
  • Reason* – Specify the reason for change of vehicle
  • Transporter Doc. No. & Date – Specify the document no. if any and date of such a document
  • Quantity in Vehicle* – Quantity being transported in this part of the consignment. In the example above, the first part of the consignment, transported by the first vehicle is carrying 200 Tons, which means there is still 800 Tons to be accounted for.

This will be repeated multiple times, till all the parts of the consignment have been dispatched across multiple vehicles, resulting in a single e-way bill for multiple consignments.

The print of such an e-way bill will look as follows:

Part A of multi-vehicle e-way bill

multi-vehicle-ewaybill

Please note that the field ‘Valid Until’, contains the phrase ‘Multi Vehicle’, indicating that this is a multi-vehicle e-way bill.

Part B of multi-vehicle e-way bill

partb-multi-vehicle-eway-bill

The details of all the vehicles involved in this consignment will be mentioned here, along with details of origin, destination and quantity being carried.

Intra State E-way Bill : Things to watch out for

Posted on by Tally Academy

Intra-State-E-way-Bill-and-inter-state-e-way-bill

It has been almost two months since the inter state e-way bill for movement of goods was rolled out across the nation on the 1st of April, 2018. In parallel, it was decided that intra state e-way bill too shall be rolled out in a phased manner from April 15th, once the system had sufficiently stabilised, with roughly four to five states coming on board every week. Karnataka was the first to join the bandwagon, as it adopted the intra-state e-way bill system from 1st April itself. As of now, a total of 22 states have now gone live – Andhra Pradesh, Arunachal Pradesh, Bihar, Gujarat, Haryana, Himachal Pradesh, Jharkhand, Karnataka, Kerala, Madhya Pradesh, Meghalaya, Nagaland, Sikkim, Telengana, Tripura, Uttarakhand, Uttar Pradesh, Puducherry, Assam, Rajasthan – with Lakshwadeep and Chandigarh being the latest entrants, adopting the intrastate EWB on May 25th.

If official records are to be considered, the entire implementation of the system and the generation of inter-state e-way bills nationwide has been largely successful. Till the 13th of May, i.e. in a period of almost 45 days, more than 4.15 crore e-way bills have been successfully generated, which included more than 1 crore intra state e-way bills for movement of goods. The path thus looks smooth for rest of India to become part of the system as well – Maharashtra is looking to take the leap for intra-state e-way bill on May 31st and Punjab and Goa from June 1st. In any case, both interstate EWB as well as intra state e-way bills for movement of goods will become mandatory from June 3rd, 2018 – which implies that businesses across the country will need to factor in the same, while planning for their respective consignments.

Here’s listing 7 things you can keep in mind, as you prepare your business for the intra state e-way bill:

  • You can generate the intra state e-way bill using your GSTIN by logging on to http://ewaybillgst.gov.in. The e-way bill registration process can be completed in a matter of minutes
  • E-way bill generation will be done when the value of the taxable consignment, along with the tax value, is more than INR 50000
  • If you have sent material for Job Work then either you or the Job Worker can generate the e-way bill
  • As a supplier, you can authorize the transporter, e-commerce operator or the courier agency to fill Part A of the e-way bill
  • If the distance between your primary place of business and that of the transporter is less than 50 KMs, only Part A of the e-way bill is required to be filled, and Part B is not required to be filled
  • Once the e-way bill is generated, the recipient of goods can confirm or deny the receipt of goods before the actual delivery or 72 hours, whichever is earlier
  • In cases where the goods are being transported by railways, aeroplane or ship, the e-way bill can only be generated by the supplier or a recipient, and not by the transporter. However, in such cases, an e-way bill can be generated even after the goods shipment has started

It can be safely said that with businesses adhering to these intra state e-way bill guidelines, and with the tax authorities working in tandem to ensure the right compliances for the inter state e-way bill, the nation-wide single e-way bill will soon be a successful reality. Coupled with the obvious advantages of robust technology that businesses will look to use, this will surely ensure seamless commerce across state borders, something which is bound to give both businesses as well as the government authorities a lot of relief in the time to come.

How Tally.ERP 9 Helps Tax Consultants to Generate E-way Bills

Posted on by Tally Academy

Why-Tax-Consultants-should-use-TE9-for-Generating-e–Way-Bills

Note: This blogpost is intended for tax consultants. Business owners will also find this interesting to read.

As a tax consultant, you deal with different types of clients. For some, you provide end-to-end accounting services, while for others you must be providing services up to the extent of filing GST returns. More recently, you must have come across requests to generate and manage e-Way Bills as well from those clients to whom you provide end-to-end services.

As part of GST compliance, Tally.ERP 9 can be used to manage e-Way Bills efficiently. In this blogpost, we would like to highlight how Tally.ERP 9 can be best used to your advantage for managing e-Way Bills for all your clients easily.

Avoid repetitive work while generating e-Way Bills

Clients for whom you provide end-to-end services request you to generate e-Way Bills on a continuous basis. How will you execute these requests?

One way to do this is to visit the e-Way Bill portal, provide invoice level details and transportation level details, and generate e-Way Bills.

However, in this method, you will end up spending twice the effort. Firstly, you have to provide all the details on the portal. Secondly, you have to enter these details again in your accounting software for the purpose of bookkeeping and compliance.

Another way to generate e-Way Bills is to directly record the sales entry in Tally.ERP 9. While recording the entry, you can also provide additional details that are required to generate e-Way Bills. The transaction entry can be exported as a JSON file and uploaded on the e-Way Bill portal. The portal will generate your client’s e-Way Bill. Not only for sales, you can generate e-Way Bills even for purchases and sales returns using Tally.ERP 9.

By using Tally.ERP 9, you are avoiding the repetitive activity of entering same information twice.
You get to save time and ensure that the records reflect the same values as in the transaction information used for generating e-Way Bills. This reduces the chances of manual errors as well.

Identify transactions for generating consolidated e-Way Bills

If your client wants to dispatch multiple consignments in a single vehicle to the same State, then you can generate a single consolidated e-Way Bill. If the State, place of supply, vehicle number and mode of transport are the same, then you can generate e-Way Bills for each of the invoices individually, then combine these e-Way Bills to finally generate a single consolidated e-Way Bill with Tally.ERP 9.

Tally.ERP 9 makes it even easier for you. It groups invoices based on the criteria mentioned above so that you don’t have to manually select the invoices. A consolidated bill eases the life of the transporter.

Generate e-Way Bills faster for multiple invoices

Suppose you get request to generate 10 e-Way Bills from a client. It sure is a big hassle to export data of each and every invoice in JSON format and upload them individually to the portal for generating e-Way Bills.

Tally.ERP 9 makes this easier. You can export the data of all the invoices together in a single JSON file and upload the file to the e-Way Bill portal for generating e-Way Bills. This saves your time significantly and once again helps avoid manual errors.

How Tally.ERP 9 Simplifies Generating E-Way Bills for you?

Posted on by Tally Academy

generating-e-Way-Bills-using-Tally-ERP-9

You might have already generated e-Way Bills for your business since e-Way Bills are mandatory for interstate movement of goods in India from April 1st onwards.

An e-Way Bill has to be generated if the total of taxable value and tax amount in the invoice of goods being transported exceeds Rs. 50,000, and in few States for intrastate transactions as well.

By now, you must also be aware of the challenges involved in generating e-Way Bills. It is quite likely that you are evaluating a software to make it easy for you to generate and manage e-Way Bills, or you are already using Tally.ERP 9 to do so.

In this blogpost, we will take you through the various challenges that businesses go through on a typical day and how Tally.ERP 9 supports them by helping generate e-Way Bills in a faster and simplified way. Tally.ERP 9 Release 6.4 has been launched with the purpose to make e-Way Bill generation and management easy for you.

Generating e-Way Bills faster using Tally.ERP 9

For many businesses, generating e-Way Bills is now mandatory in addition to their routine activities. Businesses need to generate e-Way Bills faster and correctly for overall efficiency.

Businesses such as distributors of machinery, electrical equipment, consumer durables, wholesalers and manufacturers who dispatch goods in bulk will find it handy to generate an e-Way Bill right at the time of creating the invoice.

Keeping this in view, at the time of creating the invoice after you have provided all the invoice level details, Tally.ERP 9 opens an additional form where you can provide transportation and other details required for generating e-Way Bill.

On the other hand, a business involved in dispatching small quantities of goods such as FMCG distributors will find it a hindrance to generate e-Way Bills for every transaction. They will prefer to generate e-Way Bills in bulk since they dispatch goods for multiple orders at the same time.

In such a case, you can disable the e-Way Bill form in Tally.ERP 9 when creating sales invoices. When you are ready to dispatch goods, you can see all the transactions for which e-Way Bills are yet to be generated. You can select them all together and export them as a single JSON file which can be uploaded on the e-Way Bill portal. The portal will generate e-Way Bills for all these invoices in a single click.

How Tally.ERP 9 helps generate e-Way bills correctly?

Errors can take place when entering data. Tally.ERP 9 has inbuilt capability to check for such errors.
In the absence of any mandatory detail such as distance, vehicle number, pin codes of consignee and consignor, and so on, Tally.ERP 9 will not allow you to export the JSON file for the purpose of generating e-Way Bill. It also checks if the GSTIN numbers and Transporter IDs of the parties are correct or not.

Due to all these inbuilt checks, the chances of your JSON file getting rejected in the e-Way Bill portal is minimized. Generation of e-Way Bills will be faster and accurate.

Be sure to not to miss e-Way bills

Typically, businesses are involved in multiple things at the same time. In a hurry, you could send the goods to your transporter without an e-Way Bill. Due to this, your consignment can get delayed and you will miss out on your promise made to customer. This situation can be avoided easily. Tally.ERP 9 ensures that all the transactions for which e-Way Bills are yet to be generated are available in one place in a single report. You will never miss generating the required e-Way Bills. Even if you have created an e-Way Bill in the portal first, you can update the respective transaction with e-Way Bill details at a later stage through this report.

How Tally.ERP 9 helps in generating consolidated e-Way bill?

If the State, place of supply, vehicle no. and mode of transport are the same, then you can group such invoices, generate their individual e-Way Bills and finally consolidate the individual e-Way Bills and generate a single consolidated e-Way Bill.

Tally.ERP 9 helps you in grouping invoices based on the above criteria, with a single click. This makes it convenient for the transporter since he can now carry just the single consolidated e-Way Bill for multiple invoices.
We have taken you through various kinds of business scenarios with respect to e-Way Bills and explained how Tally.ERP 9 handles all of them, simplifying the generation of e-Way Bills. We are eager to hear about your experiences. Download Tally.ERP 9 Release 6.4 and let e-Way Bill management make your business more efficient. Do share your experience with us.

Transaction Sub-Types in E-way Bill

Posted on by Tally Academy

Transaction-Sub-Types-in-E-way-Bill

In this blog, we will go through the various transaction sub-types in e-way bill, which are available as options, and what each sub-type represents.

Transaction types in e-way bill

On the e-way bill portal, once you start to fill up the form to generate a new e-way bill, you will come across a section called “Transaction Details”. The first field within this section is “Transaction Type”.

Now, if we recall the e-way bill rules, they state that an e-way bill is liable to be raised for primarily the following reasons –

  • In relation to a supply
    • Supply made for a consideration (payment) in the course of business
    • Supply made for a consideration (payment) which may not be in the course of business
    • Supply without consideration (without payment)
  • For reasons other than supply – which includes job work, removal for testing purpose, send on approval basis etc.
  • Due to inward supply from an unregistered person

Based on the above mention e-way bill rules, the options are available in the e-way bill portal. In the “Transaction Type” field, you will need to select either “Outward” or “Inward”. You need to select the option as “Outward”, if you are supplying goods and select “Inward”, if you are receiving goods.

Based on what you select, the relevant options will show up for the “Transaction Sub-Type” field, which are as follows:

  • Outward
    transaction outward

    • Supply
    • Export
    • Job Work
    • SKD / CKD
    • Recipient Not Known
    • For Own Use
    • Exhibitions or Fairs
    • Line Sales
    • Others
  • Inward
    transaction inward

    • Supply
    • Import
    • SKD / CKD
    • Job Work Returns
    • Sales Return
    • Exhibition or Fairs
    • For Own Use
    • Others

Various transaction sub-types in e-way bill portal

Let us understand the various special kinds of transaction sub-types in e-way bill, which we can see above:

Supply – As discussed above, it will cover supplies made for a consideration in the course of business, supply made for a consideration which may not be in the course of business and supply without consideration. This will cover Inward Supply, Outward Supply, Sales Returns etc.

Export / Import – Inward supplies and outward supplies across country borders

Job Work / Job Work Returns – As discussed above, job work is included under “Reasons other than supply”. In addition to the normal job work scenarios, you need to be aware of the inter-State job work scenario, wherein an e-way bill is mandatory, irrespective of the value of the consignment. Also, as per the recent changes in e-way bill rules, when goods are sent by a principal located in one State or Union territory to a job worker located in any other State or Union territory, the e-way bill can be generated either by the principal or the registered job worker as well.

SKD / CKD – SKD stands for “Semi Knocked Down” and CKD stands for “Completely Knocked Down’ which indicates the condition of goods while in transit. An example could be, movement of fan in different parts, which will be assembled later. Depending on whether a consignment is semi knocked down or completely knocked down, the e-way bill needs to be generated.

Recipient Not Known – If we study the e-way rules, especially pertaining to unregistered dealers, we will understand that the recipient may be deemed as known or unknown, based on the knowledge available to the supplier at the time of commencement of movement of goods. In certain business models, unregistered suppliers manufacture goods at their place, and then bring the goods for sale to a common market, where lot of buyers are available. In such a situation, the unregistered supplier will obviously not know at the time of movement of goods, who he is ultimately going to sell the goods to. In such a situation, the e-way bill is not mandatory. However, the unregistered supplier will still have an option to generate the e-way bill. Thus, in case the unregistered dealer chooses to generate an e-way bill under such a scenario, the option “Recipient Not Known” in e-way bill generation screen, will be chosen.

For Own Use – This will be applicable for branch transfers or stock transfers etc.

Exhibition or Fairs – Applicable for Casual Taxable Persons who cause movement of goods for display and sale at exhibitions or fairs at a place, where he does not have a permanent establishment.

Line Sales – Line sales in GST basically imply vertical sales which are made from one unit / department / division of an organisation to another unit / department / division, which is next in the production line. This basically holds true for goods which are output for one process being transported as input for the subsequent process. Line sales in GST is thus an important transaction sub-type to be considered, as “line sales” in e-way bill generation screen will need to be selected.

In conclusion, it is important for businesses to know which transaction sub-type to choose for which business scenario, so that the e-way bill can be generated smoothly and with the right information.