MSME Registration: Why it is Crucial for Small, Medium Enterprises in India

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The MSME sector plays a significant role in the growth of the Indian economy. Not only does it aim at increasing the overall GDP of the country but also provides an ample number of employment opportunities to those who have a knack to run a business but have limited resources. The MSME entities are defined based on their size of investment made in plant and machinery if they are operating in the manufacturing sector and investment in equipment for service sector companies. In India, MSMEs are also termed as Small-Scale Industries (SSIs) and because of their nature of business and significance in the development of the country, the Central and State Government leave no stone unturned to help them flourish.

Since the MSMEs play such a major in boosting the Indian economy, the Government has a myriad of benefits in store for them once they’re registered under the MSMED Act. They’re often termed as the MSME Registration Benefits. Although it is not necessarily mandatory to register the small-scale industries but to make the most of these benefits, this legal action is essential. Here are some of the key benefits which entrepreneurs can avail with MSME registration:

Continuous Financial Support from The Government and Banks

From subsidised loans with low-interest rates to quick processing of the extra funds, registering a business under the MSMED Act can help the entrepreneurs enjoy a myriad of benefits. A certain kind of preferential treatment is also provided in case of any delays.

Benefits from Central and State Government

Certain schemes launched by Central Government especially for MSMEs registered under MSMED Act help the entrepreneurs grow their business in a better way. MSMEs which register themselves also enjoy several tax exemption benefits which are levied by the State Government. Apart from this, MSMEs get numerous tax benefits like exemption from excise duty as well as exemption from certain direct taxes in the initial years of its business.

Production of Certain Goods/Services Strictly by MSMEs Only

Due to their nature of investment which is primarily on a small-scale, the government has reserved the production of certain products by MSMEs only. With limited budget and resources, it will be hard for the SSIs to survive in a competitive market space, hence the government stores are bound to purchase certain products like wooden furniture, jewellery, pickles, etc from these industries.

No More Delayed Payment Woes

The government aids the MSMEs in getting payments against the buyers on time, While the transaction of goods or services happen between the MSMEs and the buyers, the due date for the payment is usually mentioned on the agreement. And if the MSME is registered under the MSMED Act, the buyer is bound to make the payment on or before the mentioned date. However, if no due date is mentioned, the buyer must initiate the payment 15 days after the acceptance of the goods or the service. No payment should exceed the 45-days period and in case the buyer fails to comply with these regulations, they are penalised with a certain extra amount of money.

Numerous exemptions and financial assistance

MSMEs also gets financial assistance from the government to participate in foreign expos, which further helps in export and import interest of one’s business. Businesses registered under the MSMED Act can also avail 1% exemption on the interest rate on overdraft facilities. However, the OD facility could vary from one financial institution to the other.

Facilities to upgrade technology as per industry standards

Since the financial capital of the MSMEs is low as compared to the other industries, it is hard to stay updated with the latest technology. In order to stay on top of the game, it is crucial for the SSIs to use state-of-the-art technology. Thus, the government ensures that it provides facilities and financial aid to the MSMEs under the Capital Aid for Technological Upgradation Scheme to upgrade the equipment they use.

Concession on Electricity Bills

Businesses registered under the MSMED Act can avail a huge reduction on their electricity bills. Eventually, reducing the fixed cost, entrepreneurs can save a huge amount and invest in areas that will enhance business development.

Types of MSME Registration:

Provisional MSME Registration is granted to MSMEs during the pre-investment period and its benefits include:

  1. Availing of accommodation, land and other approvals.
  2. Getting necessary NOCs (No Objection Certificates) and other clearances from their respective regulatory bodies.

Permanent MSME Registration is granted to an existing unit that is functional and its benefits include:

  1. Exemptions from State and Central government taxes.
  2. Price and purchase preference for goods produced.

Packed with numerous benefits, MSME registration allows the entrepreneurs to enter the market space with large scale industries yet availing small scale business assistance. The documents required to register under the MSMED Act is extremely easy. These are as follows:

  1. Proof of establishment that may be a Sale Deed or a Rent Agreement.
  2. Bank Statement or a cancelled cheque.
  3. Aadhar card of the authorized person.
  4. PAN card of the authorized person.

In case an entrepreneur does not have a valid Aadhaar ID, they can apply for the same and in the meantime, till their Aadhaar card arrives, on behalf of the enterprise, the MSME-DI or DIC shall fill the Udyog Aadhaar Registration (UAR). As an alternative, these documents would be required to submit by the entrepreneur:

  1. Aadhaar enrolment ID slip; if they have enrolled.
  2. A copy of the request made for Aadhar enrolment.
  3. Any of the following; bank photo passbook, voter ID, passport, driving license, PAN card, employee photo ID card issued by the Government.

Best E-commerce Practices for Small Businesses for Organisational Growth

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Entering the world of business means that the entrepreneur must be well-prepared for future outcomes including the major risk factors. With the economy evolving rapidly, it is crucial to understand the market which your business caters to so that it can withstand the hurdles and emerge out successfully. Before you start your association with your consumers and come face-to-face with your competitors, there are a few significant factors to keep in mind that will foster natural and long-lasting growth. Like they say, there’s a new lesson every day when it comes to managing a business, we have tried to cite the best e-commerce practices for SMEs that will trigger growth and positive outcomes for your business:

Be mobile-friendly

Every business’ first step is to reach out to the customers with ease, and what’s better than having a great website to connect with them? While creating a website has become cakewalk in today’s era, with the advancement of various tools which are available at the snap of a finger, it’s important that the website is mobile-friendly too. Responsive design for a website would do wonders to your business as it will be user-friendly irrespective of the device the user is accessing the information from.

Connect with every potential customer

While every business tries its level best to retain their existing customers, it is extremely important to gage new customers as well. This will further yield in the growth of the business and add more authenticity to its core value. The best way to reach out to a new visitor is to give them a way to stay in touch with a call to action. This can be an email sign-up page, such as a pop-up that welcomes the visitor and gives them information on how to stay in touch.

Follow up on the abandoned shopping carts

If your business model is online retail, it is vital to keep a track of each customer who comes on to your page. While some might come with a motive to buy something, some might just be scrolling through. Often a user who has come just to brush through the website ends up finding something that might suit their needs, but just leave the website after adding the item in the shopping cart. In such cases, help move things along by reminding shoppers about their abandoned carts. You can add an automatic feature on your website that reminds customers via email about their forgotten cart with these reminder tools.

Make your website as interactive as possible

There’s nothing as boring as a mundane website. Any user who comes to your website must get the impression of your business by the look and appearance of it, thus, make sure that your webpage speaks for your business. Adding images and crisp visuals to your website home page, product pages, blogs, and more can really capture a visitor’s interest as well as make a sale more likely.

Avoid jargon on the website

For every business, the thumb rule is “Content is King”. When creating a marketing strategy of the business, the message which is to be conveyed to the customer needs to be in layman terms. Usage of technical words and jargon would often lead to miscommunication, which will result in the consumer getting ticked off as it might test their power of knowledge. Now that is something that no business wants. Thus, always aim for a simplistic approach to convey your message to your customers.

Send weekly updates about the business and the industry

One of the best ways to stay connected with your customers is by constantly updating them about your business. By sending newsletters and weekly updates about what’s happening in the business front along with the market news, the customers will not feel dark, lost and disconnected. This will trigger them to interact with us on an everyday basis and answer any possible questions before they even ask them out loud.

Have a strong social media presence

The world has gone social and that’s no news. Unless you have been living under a rock, the concept of social media is not unknown to you. From celebrities to start-ups to big organisations, everyone is on social media in order to stay updated with the market trends and be aware of their surroundings. Like various functions in a business setup, just staying on social media isn’t enough, but to make the most of it, one has to maintain an active account on the portals. There are many options to choose from in terms of which platform will be the most lucrative for your business. But, you don’t need to limit yourself to one platform, if you can showcase your brand successfully on multiple platforms – do it.

Stay updated with the latest technology

Automation plays a crucial part in improving your business standards. Thus, it is extremely important to stay updated with the latest technology and hire personnel who would provide expertise in adding more value to your current business. Cyber-attacks are constantly getting coverage lately with breaches in data and cybersecurity. It’s important to install regular software updates, alleviating possible breaches and staying up-to-date on current technology security trends.

MSME Funding: Nine schemes which will give wings to women entrepreneurs

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With gender equality becoming more and more vital around the world, the MSME ministry chose to empower women even more 1.38 lakh projects have been set up by the women entrepreneurs under Prime Minister’s Employment Generation Programme (PMEGP) Scheme since inception up till 23/01/2019.

The projects set up by women entrepreneurs are about 30 per cent of total projects set up under PMEGP. Despite having limited resources and lesser opportunities, women entrepreneurs from rural areas have shown immense potential to add value to the Indian economy by entering the MSME sector.

According to a data by Startup India, while only 13.76 per cent of the total entrepreneurs in India are women which is close to merely 8 million as opposed to male entrepreneurs who just crossed a whopping 50 million mark, these financial schemes launched at the State and Central level could do a great deal in boosting women entrepreneurship. While researching for these schemes, we got in touch with a couple of women entrepreneurs to find out how they benefitted from these government schemes.

It was quite unfortunate, that most of these talented women entrepreneurs had little/no idea about these schemes. However, there were a few women who stepped out of their cages and chose to make the most of these schemes and become economically independent. So, if you’re a woman and have a knack for running a business, this article will give you an insight as to how these government initiatives could help you build your own enterprise.

Mudra Yojana Scheme

This is a general government scheme for women who want to kickstart their entrepreneurial journey on a small scale such as, beauty parlour, tuition centre, tailoring unit, etc. The scheme also caters to a group of women who wish to collaborate and start a business. Loans from Rs 50,000 onwards and up to Rs 50 lakh are sanctioned under this scheme. For loan amount exceeding Rs 10 lakhs, collateral and guarantors are required. The three plans under this scheme are: Shishu plan (loans up to Rs 50,000 for new businesses), Kishor plan (loans between Rs 50,000 and Rs 5 lakh for well-established enterprises), and Tarun plan (loans between Rs 5 lakh and Rs 10 lakh for business expansion).

TREAD (Trade-Related Entrepreneurship Assistance and Development) Scheme

To run any business successfully, one needs a certain amount of expertise which would further help in building the enterprise in a better way to compete in the market. To achieve this crucial step, PMEGP’s initiated this scheme called TREAD, which aims at empowering women by providing credit to projects, conducting specific training and counselling, and disseminate knowledge for their business. The scheme provides for a government grant of up to 30% of the total project cost as appraised by lending institutions. These institutions would finance the other 70%.

Mahila Udyam Nidhi Scheme

Initiated primarily to offer financial assistance up to Rs 10 lakhs, to small-scale business models, this scheme aims to help women set up new projects and promotes upgrading and modernisation of existing projects. With interest rates varying according to the market rates, the loans are to be repaid within 10 years, and this includes a five-year moratorium period.

Annapurna Scheme

As the name suggests, this scheme is especially for the hidden chefs inside women. Even a hobby as amazing as cooking can now make you an entrepreneur with the Annapurna Scheme. To start a catering unit, women can avail loan up to Rs 50,000 to purchase kitchen equipment such as utensils and water filters. Collateral in the form of assets and a guarantor is required to avail this scheme and the loan must be repaid within the span of 3 years. Women who avail this loan also get a grace period of one month before the repayment process starts. Interest rates under this scheme vary as per market rates and assets will be taken as collateral by the concerned bank.

Stree Shakti Package for Women Entrepreneurs

To avail loan under this scheme, women need to be enrolled in the Entrepreneurship Development Programme (EDP) in their respective state agency. They also would need to have majority ownership (over 50%) in a small business. Under the scheme, an interest concession of 0.05 per cent can be availed on loans above Rs 2 lakh.

Bhartiya Mahila Business Bank Loan

Bhartiya Mahila Business Bank Loan’s focus is to provide financial assistance to underprivileged women. Women under this scheme can avail loan up to Rs 20 crores which are to be repaid in seven years. Under the Credit Guarantee Fund Trust for Micro and Small Enterprises, there is no need for collateral for loans up to Rs 1 crore. The base rate of interest on this loan is 10.25% to which an additional 2% is added, making the rate of interest 12.25%.

In an inspiring story mentioned in yourstory.com, Nirmala Devi became financially independent by receiving a loan of Rs 25,000 from Bharatiya Mahila Bank to set up a shop in Aant village. Similarly, the bank also disbursed Rs 5 lakh to a women entrepreneur in Gujarat to make chocolate bouquets.

Dena Shakti Scheme

Women entrepreneurs who are involved in agriculture, manufacturing, micro-credit, retail stores or similar enterprises can avail loan under this scheme. Under the micro-credit category, loans offered are up to Rs 50,000 with a concession of 0.25% on the rate of interest. Loans of up to Rs 20 Lakhs are sanctioned under the category of education, housing and retail trading.

Cent Kalyani Scheme

Women business owners who manage MSMEs or are involved in agricultural work or engage in retail trading can avail loan under this scheme. Loans up to Rs 1 crore are sanctioned and no collateral or guarantors are required with interest rates depending on the market. Another advantage of availing loan under this scheme is that there is no processing fee for businesswomen.

Udyogini Scheme

Women entrepreneurs involved in agriculture, retail and similar small businesses between the ages 18-45, whose family’s annual income is less than Rs 45,000 are eligible to avail up to Rs 1 Lakh. The main advantage of the Udyogini Scheme is low-interest rates on business loans and no income limit for widowed, destitute or differently-abled women and a subsidy of 30% of the loan, or Rs 10,000 (whichever is lower) is provided for them. Similar is the case for women falling under the SC/ST category as well. For women who belong to the general category, a subsidy of 20% of the loan or Rs 7500 (whichever is lower) is provided.

So, ladies, why wait any longer to showcase your entrepreneurial tactics to the world? Go ahead and make the most of these government schemes introduced just for you and make a difference in the world of business.

How the startup culture is impacting the Indian economy

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The startup culture has taken the business world by storm. Not only are these young companies with big dreamers openly welcoming “skilled” individuals more than “qualified” but are also playing a vital role in building the economy of the country. India needs 10 million jobs a year and global data shows that it is startups, not large enterprises that create net new jobs in any country. Nearly 3000 startups joined the Indian startup ecosystem in 2018, and the culture only seems to be growing each day.
While there are numerous prodigies, who are choosing to quit their mundane jobs which demand them to be available 9am to 5pm and turn their dreams into realities, others are marking second (or even third) coming, leaving no stone unturned to outdo their last best product or service in the sector.

Startups in the country have been able to create an estimated 40,000 new jobs over the year, taking the total jobs in the startup ecosystem to 1.6-1.7 lakh, the report assessed. Besides, another 4-5 lakh indirect jobs are estimated to have been created.
With such young minds leading the entrepreneurial sector, it is obvious how technology has played a major role in shaping the startup design nationwide. The technology delivery for every company varied according to its respective business models, which only helped companies expand their horizon to newer opportunities, which, in turn, affected the growth of the business. Thus, it is established that start-ups entrepreneurship is crucial because it brings innovations, new jobs and competitive dynamics into the business environment. One of the advantages which startups have over well-established organisations is that there is a lot of scope of trial-and-error. Since there aren’t several stakeholders involved, and the board wouldn’t need to comply with every word stakeholders have to say, the companies can test different possible business models and eventually choose what works and suits their needs the best.
Since the decision-making process is not cumbersome, the startup environment is adaptable to changes, which ultimately leads to maximising profits by innovation. This induces backward and forward linkages which stimulate the process of economic development in the country. With India’s startup culture taking the world by storm, several developing nations are now considering our country as case studies, in order to incorporate these innovations and technology-enabled startups in their geographies. In fact, In recent years, different countries are taking different initiatives to link up their businesses with the Indian startups in almost all sectors including defence. Such a joint venture can attract the huge foreign fund which can boost the country’s growth.
Native startups will not only make the lives of the people easier through their affordable and convenient services but will also act as a major booster for the development and the progress of the Indian economy.

5 E way Bill Changes from 16th November 2018

On the 12th of November 2018, certain enhancements to the e-way bill process were proposed by the National Informatics Centre. These changes, which seek to improve the e-way bill experience for businesses and transporters alike, are to go live from 16th November, 2018. Let’s go through these 5 e way bill changes one by one, to understand how they will impact you and your business:

Checking for duplicate e-way bills based on same invoice number

Earlier, the e-way bill system was not equipped to check for duplicates based on the invoice number. Thus, if multiple e-way bills were generated against the same invoice number, either by intention or accident, the system was allowing that to happen, resulting in problems. But as per the e way bill changes from 16th November 2018, the system will not allow the consignor or the supplier to generate duplicate e-way bills. The system will check for duplicates based on the consignor’s GSTIN, document type and document number. Thus, if one e-way bill has already been generated against one invoice, no additional e-way bills against the same invoice will be allowed. The same will hold true for transporters and consignees as well – they too will not be allowed to raise e-way bills, if the e-way bill has already been generated by the consignor against a particular invoice. Not just that, if the transporter or consignee has generated one e-way bill against the consignor’s invoice, and any other party tries to generate the e-way bill, the system will immediately alert the user that one e-way bill is already present against that invoice.

Options for CKD, SKD and Lots

As per the latest e way bill changes, the options for “CKD” (Completely Knocked Down), “SKD” (Semi Knocked Down) and “Lots” for the “Supply Type” field will come in to play, which is particularly useful, whenever big consignments are broken down and moved in batches. The same also applies for export and import consignments, where a single consignment may be too big to be moved from supplier to recipient.

Handling Addresses for Export & Import Consignments

For export consignments:

  • “Bill To” party will be “URP” (Unregistered Person) or GSTIN of SEZ unit with “State” as “Other Country”
  • Shipping Address and PIN Code will be of the location (airport / shipping yard / border check post) from where the consignment is moving out from the country

For import consignments:

  • “Bill From” party will be “URP” (Unregistered Person) or GSTIN of SEZ unit with “State” as “Other Country”
  • Dispatching Address and PIN Code will be of the location (airport / shipping yard / border check post) from where the consignment is entering the country

Handling Bill to – Ship to Transactions

From 16th November 2018, the e-way bill portal will be fully equipped to handle “Bill To – Ship To” transactions. Such transactions are primarily of 4 types, depending upon the number of parties involved in the billing and movement of goods. The types are as follows:

  • Type 1 – Regular: This is a regular or normal transaction, where billing and movement of goods is happening directly between two parties – consignor and consignee.
  • Type 2 – Bill To – Ship To: In this type of transaction, three parties are involved. Billing takes places between consignor and consignee, but the goods move from consignor to the third party as per the request of the consignee.
  • Type 3 – Bill From – Dispatch From: In this type of transaction also, three parties are involved. Billing takes places between consignor and consignee, but the goods are moved by the consignor from the third party to the consignee.
  • Type 4 – Combination of both: This is the combination of Type 2 and Type 3 and involves a total of four parties. Billing takes places between consignor and consignee, but the goods are moved by the consignor from the third party to the fourth party, as per the consignee’s request.

E way Bill changes in Bulk Generation Tool

Amongst other e way bill changes, certain new columns have been added in the Bulk Generation Tool facility of the portal. More information on the same will be made available on 16th November 2018, and we promise to share the same with you in the next few days.

6 Business Processes you can Automate

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In our previous blog, we had discussed about 5 things you need to keep in mind, while deciding when is the right time to automate your business. In case, you have decided to automate your business, you would obviously be eager to understand how to go about it. But before you get into automating your business, we would request you to take a step back, and think about – what to automate – in other words, which are the business processes worth automating.

Broadly speaking, any business, irrespective of segment or size, have primarily 6 business processes:

  • Purchase Cycle & Sales Cycle
  • Operating Expenses Management
  • Receivables and Payables Management
  • Cash Flow and Funds Flow
  • Inventory Management
  • Periodic Statutory Compliance

In our next few blogs, we will try to take up each of these topics and understand, how it will help you if you automate each of these processes. But before we do that, lets quickly go through each of these 6 business processes, to understand how each of them are linked to your business growth.

Things to Automate – 6 business processes to focus on

Purchase Cycle & Sales Cycle

The Purchase Cycle is the process of how you obtain and manage goods and services for your business. In case you are a manufacturer, it will be about procuring raw materials needed for manufacturing a product; in case you are a trader, it will be about obtaining goods for trade; in case you are a service provider, it will be about obtaining materials required to provide a service. It starts from placing a purchase order with your supplier and ends with you making the payment for the same, after the order is fulfilled.

On the other hand, the Sales cycle is the financial life blood for your organization. It basically determines how quickly an invoice or an order from a customer is translated into cash in your bank. In addition, it also determines the experience, perception and value add of the goods or service you are offering to your customer.

Operating Expenses

There are several expenses, you must be managing, while carrying out the day to day activities of your business. All these activities are not directly related with your core business activity, say – manufacturing, trading or services – but are crucial to keep your business running, and thus are classified as operating expenses. Popular examples of operating expenses include payroll, sales commissions, employee benefits, conveyance, amortization, depreciation, rent, repairs etc.

Receivables and Payables Management

Keeping track of your business outstandings, is extremely critical, as it impacts your cash flows. On one hand are your receivables – wherein you are expected to extend credits to your customers to maintain good business relationships; on the other hand, are your payables – wherein you are expected to pay up in time, in order to maintain your credit worthiness. Both receivables and payables need to be managed intelligently so that you are never in any kind of cash crunch.

Cash & Fund Flow Management

Two quick measures of your business performance are – cash flow & fund flow. Cash Flow is the difference in the amount of cash available at the beginning of a period (basically, your opening balance) and the amount of cash at the end of that period (your closing balance). In case your closing balance is higher than your opening balance, you are said to have a positive cash flow, and if it is the opposite, you are said to have a negative cash flow.

Funds Flow, on the other hand is a much broader view of your business, as it seeks to analyse the reasons for changes in your financial position. It deals with increase or decrease in your current assets or current liabilities. In other words, your funds flow statement tallies the funds generated from various sources with various uses to which they are put – which in turn impacts your working capital.

Inventory Management

In case your business deals with inventory, you will surely be concerned about maintaining an optimum amount of stock at all points in time – and that’s where inventory management steps in. The objective of inventory management is to provide uninterrupted production, sales, and / or customer service levels, at the minimum cost possible. This is something, which needs to be closely tracked, as a lack of inventory can lead to lost sales for you, whereas an excess of inventory and increase your costs unnecessarily.

Periodic Statutory Compliance

Last but not the least, complying with GST and other statutory norms is imperative for businesses in India. As you may have surely sensed in the last one and a half years of GST, staying compliant requires valuable work time, resources and continuous monitoring to avoid penalties.

Now that we have spent some time on the 6 main processes of your business, you must be able to see how intricately each of them are linked to your business growth. In fact, there is an opportunity for you to become efficient in each of these business processes – and over our next few blogs, we will try to suggest you some ways in which you can seek the help of technology to unlock further growth for your business.

Business Automation – 5 Things to Keep in Mind

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The world of business today, is abuzz with a plethora of hot topics – Big Data, Cloud, AI, IoT, Block Chain, Social media, Digital – to name a few. As the world is slowly turning towards digitising processes, one of the key things which has grabbed a lot of attention, is business automation.

What is Business Automation?

In simple terms, business automation is a way in which organisations take out the most complex and / or the most redundant steps from their day-to-day processes and streamline them for simplicity. It is basically an opportunity for you as a business to apply innovation and make your most critical business processes systematic, such that your business becomes more efficient, and your life become simpler. If you are looking for a yet simpler definition, automation can be viewed as that magical move – which cuts down costs, saves your time, prevents errors from happening and allows your human workforce to solve more intelligent problems, rather than spend time on routine, repetitive tasks.

Now, that we have tried to define automation from various angles, let’s ask some basic questions:

  • Is there any business in the world which would not like to cut costs?
  • Is there any business which would not like to save time, or avoid errors?
  • Is there any business in the world which would not like to have a simpler way of carrying out a complicated task?

Of course, everyone would love to.

But then, if that was the case, all businesses in the world, big or small, would have been automated since inception. A glance at the India MSME industry will easily reveal, that there is still a large chunk of businesses out there whose business processes are still driven manually. An important point to note here, is that automation does not necessarily mean owning a computer – there are sufficient instances of businesses having a computer, but then still using only some basic functionalities to handle one part of their business operations – be it sales, or purchases, or receivables and payables or inventory or banking – but not using it to integrate the entire business as one entity.

What holds businesses back from automating?

So, what holds them back? What could potentially stop a business in India today to automate its operations, when clearly the advantages are many?

Broadly, the reasons can be either or both of the following:

  • The automation required will require too much time, and the time spent on implementing automation, is much more than the time saved if automation happens
  • The automation required will require too much cost, and the cost spent on implementing automation, is much more than the cost reduced if automation happens OR the cost spent on implementing automation, is much more than the profits I stand to make if automation happens

In short, if you chose to base your decision on only time and money, then you can arrive quickly at an answer. If automation is quick and economical, you will adapt it nevertheless of your size. If automation is time consuming and costly, you will need to get into calculations, check whether it is worth it, and then take a call. And which is why, a valid question for all businesses to ask is – when is the right time to automate my business.

5 things to consider for Business Automation

For you to take a more informed decision regarding business automation, we have listed down 5 factors, which we are calling as the A,B,C,D & E of business automation.

Let’s see what these factors are:

  • Accountability – When you automate, you create an owner for each step of your business processes. All tasks are then bound to one or the other individual who is responsible for that task alone. Enabling that level of information transparency helps you to drive accountability across all stakeholders of your business. It also allows you to identify certain trends – which tasks are taking the longest, where do things get stuck most often etc.
  • Better Usage of Time – Automating your business helps you to identify redundant, unnecessary steps and processes and remove them. It allows you to identify those points where there is a wastage of time and resources. Not just that, repetitive tasks like compiling and re-compiling information, which do not require human skill or expertise can be weeded out and replaced with automated systems. When you begin to automate your processes it becomes very clear how much time people in your business spend, running around in circles – just because they don’t have the information they need, when they need it. By doing that, you will actually free up time for yourself and your resources, so that they can focus on strategic aspects related directly to your company’s core business. In other words, refocusing their time towards those activities, where technology cannot replace them.
  • Communication – An automated approach, allows for a more organised communication between your stakeholders and employees. So, the person handling sales, will be in sync with the person in inventory so that commitments are not made without the requisite stock being present; the person in charge of inventory will be in sync with the person handling purchases, so that sufficient inventory levels are maintained at all times, and so on and so forth. What this will allow you to do in the long run, is develop an improved responsiveness to the ecosystem around you. You will be able to respond to your suppliers and customers faster, thus boosting your competitiveness and leading to better management of your cash and funds flow.
  • Decision Making – Making any business decision, without considering all available information is more often than not a clear path to failure. Automating your business processes, will provide you with valuable information, which you will not be able to extract if you performed all the tasks manually or on disparate systems. Not only does it save time for you, but also allows you to analyse the data quicker and better. The higher the quality of data available, the better decisions you make, the more money and time you save.
  • Error Correction & Tracking – One of the many virtues of business process automation is, that you substitute human vulnerabilities with the accuracy of a machine. Late payments, slow sales approvals, incorrect tax returns and payments for goods never received are all very expensive errors, which can have an impact on the working capital of your business. More than the error itself, what tends to become more challenging is finding and correcting the error in future. Automation is thus a brilliant opportunity to avoid spending a lot of money, which could otherwise go down the drain, because of some error.

Now, that you have gone through the 5 factors listed above, ask yourself – Are these factors currently a challenge for me? Are these factors important to me and my business, at this point?

If the answer is “No”, you may still want to wait for some more time, for your business to grow further in terms of size, revenue, customers, before pressing the button for business automation. But if the answer is “Yes”, now is probably the right time to automate your business, than anytime else.

Annual Return GSTR 9 Format

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By definition, form GSTR 9 is a consolidated return of all the returns filed during the previous financial year. The annual return which is due on 31st December, 2018 should be filed with the consolidated details of all returns filed from July’17 to March’18. On 4th September, 2018, CBIC has notified the annual return GSTR 9 format in which the consolidated details need to be captured by the taxpayers.

To know more on applicability and due date to file annual return GSTR 9, please read our blog Annual Return GSTR 9,’ In this blog, we will discuss about the annual return GSTR 9 format.

Annual Return GSTR 9 Format

The annual return GSTR 9 format consists of 6 parts in which the details of supplies made or received during the period of July’17 to March’18 need to be captured. The details required in all 6 parts of GSTR 9 format is only at the consolidated level. The following are the 6 parts of GSTR 9 format as notified by the CBIC.

Part-1 of GSTR 9 Format Basic Details of Taxpayer
Part-2 of GSTR 9 Format Details of outward and inward supplies declared during the financial year
Part-3 of GSTR 9 Format Details of ITC as declared in returns filed during the financial year
Part-4 of GSTR 9 Format Details of tax paid as declared in returns filed during the financial year
Part-5 of GSTR 9 Format Particulars of the transactions for the previous FY declared in returns of April to September of current FY or up to the date of filing of annual return of previous FY whichever is earlier
Part-6 of GSTR 9 Format Other Information such as demands and refunds, HSN Summary, Late Fee supplies received from composition taxpayers, deemed supplies etc.

Part-1 of GSTR 9 Format

In Part -1 of annual return, you need to capture the basic registration details of the taxpayer. The details such as fiscal year, GSTIN, legal name and Trade name (if any) need to be captured. These details will be auto-captured once the annual return form GSTR 9 is made available in the GST portal.

Part-2 of GSTR 9 Format

In Part-2 of annual return form, you need to capture the consolidated details of outward supplies as declared in the returns filed during the financial year. The Part-2 is further split into the following two sections:

  • Supplies on which tax is payable: All taxable supplies (both B2B and B2C), exports on payment of tax, supplies to SEZ on payment of tax, inward supplies attracting reverse charge and advance received (but invoice is yet to be issued) need to be captured.
  • Supplies on which tax is payable: This includes exports and SEZ supplies without payment of tax, outward supplies on which tax is to be paid on a reverse charge, exempt supplies, nil rated supplies and non-GST supplies.

You also need to capture the consolidated details of Debit note, Credit notes and amendments related to supplies separately.

Part-3 of GSTR 9 Format

The part -3 of annual return consist of all input tax credit availed and reversed in the financial year for which the annual return is filed. This part is further split into the following 3 sections:

  • ITC availed as declared in the returns filed: In this section, ITC availed through Form GSTR-3B will be auto-captured and you are required furnish the ITC availed on different nature of Inward supplies such as B2B, B2C, Imports etc. with a break-up of Inputs, Input services and capital goods. Ideally, there should not be any difference between the ITC claimed in GSTR-3B and the details declared in this section. This section will also include the transition credit availed through Tran-1 and Tran-2.
  • ITC reversed and ineligible ITC: Here, you need to furnish the details of ITC reversed owing to various reasons such as used in making exempt supplies, non-business use etc. Also, the ineligible ITC as declared in the Form GSTR-3B.
  • Other ITC related Information: In this section, the ITC as per form GSTR-2A will be auto-populated and you have to give the details of ITC availed on B2B inward supplies, ITC reclaimed and ITC availed after March’18 for inward supplies received from July –March’18. You also need to declare the details of ITC available but not availed, ITC available but not ineligible, IGST credit on import of goods etc.

Part-4 of GSTR 9 Format

In part of 4 of the annual return GSTR 9 format, the actual tax paid as declared in the returns filed during the previous financial year need to be captured. Tax-wise break-up of tax payable, tax paid in cash and paid through ITC should be furnished.

Part-5 of GSTR 9 Format

In part 5 of GSTR 9, you need to declare the details of transactions related to previous financial year but declared in the returns of April to September of current FY (2018-2019) or date of filing of annual return for the previous financial year, whichever is earlier.

For example in the annual return for the FY 2017-18, the transactions related to July –March’18 are declared in the returns filed in April to September 2018. Let’s say, ITC is availed on an invoice dated 15th February, 2018 in GSTR-3B return of August, 2018 filed on 20th September, 2018. The consolidated details such supplies need to be declared in this section.

Part-6 of GSTR 9 Format

In part of 6 of GSTR 9, you need to capture the following details

  • Details of demands and refunds. This includes Total refund claimed, refund sanctioned, refund rejected, refund pending, the total demand of taxes, demands pending etc.
  • Supplies received from composition dealer, goods sent on approval and deemed supplies.
  • HSN-wise summary of outward supplies
  • Late fee payable and paid.

Conclusion

By now, you would have estimated the amount of efforts and time it requires to file to annual return in GSTR 9. Though the details are at consolidated level, you have to provide the break of supplies either based on nature of supplies (B2B. B2C, Imports, etc.) Or the nature of goods (Input or capital goods). Instead of waiting for the annual return to be activated in GST portal, it recommended for businesses to study the annual return form in detail, understand and start preparing the GSTR 9 now such that you have an ample time to file an accurate annual return.

Key features of new GST quarterly returns

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The new GST quarterly returns are meant for the small businesses in India. It is an initiative by the GST Council to ease compliance procedures for such businesses. In this article, let us understand the key features of the new GST quarterly returns.

Who can file GST quarterly returns?

Persons whose turnover is up to Rs. 5 Crores in the last financial year can file quarterly returns.

Can a small business opt to file the monthly return instead of quarterly return?

A person whose turnover is up to Rs. 5 Crores has an option to file the monthly or quarterly returns. This choice will be taken from taxpayers at the beginning of a year. If the taxpayer wants to change from filing quarterly returns to monthly returns during a year, it can be done once during a year, at the beginning of a quarter.

How are quarterly returns different from monthly returns?

Quarterly returns will be simpler than monthly returns. The following details will not be required to be given in quarterly returns:

  1. a. Missing and pending invoices

Missing invoices are the invoices which a taxpayer’s suppliers have missed uploading. Pending invoices are invoices which have been uploaded by the supplier but for which any of the following three situations exist:

  • The supply has not been received by the recipient
  • The recipient is of the view that the invoices requires amendment
  • The recipient is not able to decide whether to take input tax credit on the invoice for the time being

A person filing quarterly returns will not be able to report missing and pending invoices. The GST Council has decided to omit these details from quarterly returns assuming that small businesses will deal with few known suppliers and situations of missing and pending invoices will not arise. However, in case a business requires the facility to report missing and pending invoices, they can opt to file the monthly returns.

  1. b. Non-GST supplies, exempted supplies, etc. which do not create any liability.
  2. c. Input tax credit on capital goods

However, persons filing quarterly returns will need to fill details of non-GST supplies, exempted supplies and input tax credit on capital goods in the Annual return.

What are the types of quarterly returns?

There will be 3 types of quarterly returns. Taxpayers can file the return which is applicable to them. The types of quarterly returns are:

a. Sahaj

Persons making purchases only from suppliers in India and supplying only to consumers or unregistered persons (B2C) in India can file the Sahaj return.

b. Sugam

Persons making purchases only from suppliers in India and supplying to both registered businesses as well as consumers or unregistered businesses (B2B + B2C) in India can file the Sugam return.

c. Quarterly return

Persons who make imports or exports, in addition to domestic purchases and supplies, can file the quarterly return.

How will the GST return filing procedure be?

The entire process of return filing will be simplified for all taxpayers. You can learn more about the new GST return filing procedure in our blog ‘New GST return filing process- A quick guide’.

Should tax be paid on quarterly basis also?

No, persons filing quarterly returns will need to pay tax on monthly basis. This will be done through a payment declaration form. In the payment declaration form, the taxpayer’s liability based on invoices uploaded will be shown. Similarly, input tax credit based on invoices uploaded by the taxpayer’s suppliers will be shown. Accordingly, the taxpayer can pay tax for each month. The benefit of payment declaration form is that it is not a return and minor mistakes made will not lead to legal action. This will again ensure that small businesses don’t have to pay additional penalties for minor mistakes made in the payment declaration form.

What happens if tax is not paid on monthly basis?

A taxpayer will be liable to pay interest for late payment of the tax due for each month.

Hence, the new GST quarterly returns are aimed at simplifying compliance for small business. Measures such as Sahaj and Sugam returns and the new GST return filing procedure are good steps in this regard. However, businesses must know that quarterly returns do not have the facility of reporting missing and pending invoices. If your business requires these facilities, it is recommended to opt for monthly returns.

Key features of new GST monthly returns

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In the 28th GST Council meeting, the GST Council approved the new GST monthly returns. These had also been placed in the public domain for feedback from businesses, CAs and industry bodies. A major change in the new GST returns is the simplified monthly return to be filed by persons whose turnover is more than Rs. 5 Crores. Let us understand the key features of the new monthly GST returns.

Applicability of new GST monthly returns

All regular taxpayers whose turnover is more than Rs. 5 Crores must file the monthly GST return. Even persons having turnover up to Rs. 5 Crores can opt to file the monthly return, instead of the quarterly return.

Due date of new GST monthly returns

The due date for filing the new GST monthly returns will be 20th of the next month.

Advantage of filing new GST monthly returns versus quarterly returns

Taxpayers filing the GST monthly returns will have the capability to report missing and pending invoices, which a person filing quarterly returns will not be able to. The feature of missing invoices gives recipients the power to report invoices which suppliers have missed uploading. Pending invoices are invoices which have been uploaded by the supplier but for which any of the following three situations exist:

  1. The supply has not been received by the recipient
  2. The recipient is of the view that the invoices requires amendment
  3. The recipient is not able to decide whether to take input tax credit on the invoice for the time being

These are two important capabilities that a business filing quarterly returns will not have. Hence, even businesses having turnover upto Rs. 5 Crores must evaluate their suppliers and ensure that they choose monthly returns in case they would like the facility to report missing or pending invoices.

Profile based return

Since most taxpayers have limited types of supplies and limited types of inputs, the fields shown in the GST return will be based on the profile of the taxpayer. To understand the profile of the taxpayer, a questionnaire will be used. Fields such as exports, supplies to SEZ, etc. will be shown only if the taxpayer makes such supplies.

New return filing process

The entire process of return filing will be simplified for all taxpayers. You can learn more about the new return filing process in our blog ‘New GST return filing process- A quick guide’.

Facility to file ‘Amendment return’

Taxpayers can now file amendment returns to rectify wrong entries made in returns filed. Two amendment returns can be filed for each tax period. However, if the difference in tax liability shown in the amendment return is more than 10%, a higher late fee will be due.

File Nil GST monthly return by SMS

Persons who have no purchases, no output tax liability and no input tax credit in any quarter can file one nil return for the entire quarter. Facility to file the nil return by simply sending an SMS will be made available.

Hence, the new GST monthly returns will be simpler for taxpayers, with all the above facilities being made available. In addition, the new return filing process will also make taxpayers’ lives easier. A key benefit for persons filing monthly returns is the feature of reporting missing and pending invoices. In our next article, we will understand the key features of the new GST quarterly returns.